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How to Update the Fuel Discount Handling for Day Reports

This article outlines how to update Fuel Discount Handling for Day Reports in your PDI CStore Essentials account based on your point of sale

Updated over 2 months ago

Step-by-Step Process

Passport

  1. Access C-Store Essentials Web Account

    • Use your account credentials to access the PDI C-Store Essentials platform

    • You can access C-Store Essentials by clicking here

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  2. Navigate to Store Settings

    • On the top right side of the screen, click on the human silhouette icon

    • Next click on POS Settings

3. General Settings

  • On the next screen, confirm that General Settings is selected

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4. Fuel Discount Handling for Day Report

  • Scroll down until you find Fuel Discount Handling for Day Reports

  • Choose between Automatically Subtract or Manually Add as Expense

    • Automatically Subtract

      • By default, this setting is enabled

      • The Fuel Sold amount will reflect the Net Gas Amount Sold after discounts are subtracted

    • Manually Add as Expense:

      • If you select this, the Fuel Sold amount will show the Gross Gas Amount Sold

      • You will need to enter the fuel discount manually under General Account Payout as an expense

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Verifone

1. Check Default Settings in Verifone Point of Sale

  • Verifone Point of Sale systems usually generate Net Gas Sales after Register Day Close

  • Specifying the fuel discount in the Daily Report may not be necessary in C-store Essentials

  • If you want to include Fuel Discount in the Daily Report, you can manually enter it under the 'General Account Payout: Fuel Discount' category

2. Contact Verifone Help Desk

  • Confirm with Verifone if your register produces Gross Gas Sales

    • “Hi Verifone,

      Can you please confirm if my registers are set to produce Gross Gas Sales? Thank you!”

3. Verify the Fuel Discount Category in Verifone Control Center

  • Confirm that the Fuel Discount category is listed under MOP - Tender Types for it to appear in your Daily Report

Frequently Asked Questions

What happens if I do not update the fuel discount setting in my report?

  • If you do not adjust the setting, the Fuel Sold amount in the Daily Report may reflect an incorrect value (either Net or Gross) based on the POS default configuration.

  • Daily report will be over/short and you may not be able to balance your daily report

  • This could result in inaccurate financial reporting.

Can I switch between automatic and manual fuel discount handling at any time?

  • Yes, you can change this setting as needed in your General Settings section of CStore Essentials to either Automatically Subtract or Manually Add as Expense.

  • Only Gilbarco Passport

    • Available in setting to make the report automatic

Do I need to contact Verifone if my POS register is already configured for Net Sales?

  • No, if your Verifone POS is already set to produce Net Sales, there is no need to adjust further settings.

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