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How to Use the Banking Functions and Reconcile in PDI C-Store Essentials

This article outlines the steps for using the Banking section in PDI C-Store Essentials

Updated today

Step-by-Step Process

1. Log Into C-Store Essentials Web Account

  • You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com.

  • Click the "Forgot Password" button if you need help resetting your password.

Note: This demonstration is performed in a test environment. All numbers and transactions shown are examples only and do not reflect real data. Your actual store values may differ.

2. Access the Banking Dashboard

  • On the left-hand side, click Bank

  • Then click Dashboard

    • The Dashboard provides quick links to the features covered in this guide.
      Here, you will see:

      • Reconciled Bank Balance

      • Total Cash on Hand

      • Funds Available

3. Make Manual Bank Entries

  • Click Bank on the left

  • Select Bank Entries

    • This page displays all transactions created from your store’s day reports, deliveries, purchases, and lottery inventory entries

  • To add a manual entry:

    • Click the Plus (+) Icon at the top right

    • Choose to enter a payment, purchase, delivery, or any other type of entry

  • You can also add a Transfer between bank accounts:

    • Click Transfer

    • Enter the Date, Amount, Source Account, and Destination Account

    • Select the Payment Mode

    • (Optional) Enter a Check Number and Memo

    • Click Transfer to save

4. Reconcile Bank Transactions

  • Click Bank on the left

  • Then select Reconcile

    • Before reconciling, ensure you are actively using Day Reports, Purchases, Deliveries, and Lottery Tracking features

  • On the Reconcile page:

    • Click Search to pull all unreconciled entries

    • (Optional) Filter by Bank Account, Log Type, Transaction Source, or Date

    • Select the Date you are reconciling for where it says Reconciled As Of

    • You can manually select entries or click the Top Checkbox to select all

  • At the bottom:

    • Enter the Actual Bank Balance for that day

    • Click Reconcile

  • If reconciling for the first time, you may need to enter a One-Time Adjustment:

    • Click the Adjustment Box

    • Select a Category from the default list or add a new one

    • You can also choose to Ignore the Difference if preferred

  • Once completed, your system balance will sync automatically moving forward

  • To view past reconciliations:

    • Click Reconciled Entries at the top

    • Filter by Date or Bank Account

    • (Optional) Print or Export to Excel by clicking the icons on the top right

5. Print Checks

  • Click Bank on the left

  • Then select Print Check

    • From this page:

      • Click the Blueprint Icon next to the check you want to print

      • Your signature (if added) will automatically populate

6. View Bank Reports

  • Click Bank on the left.

    • Available reports include:

      • Checkbook Statement Report — Shows checks entered based on selected dates and bank accounts

      • Bank Statement Report — Shows all adjustments and entries made

      • Outstanding Items Report — Lists any outstanding transactions

7. Add or Edit a Bank Account

  • Click Bank on the left

  • Then select Bank Account

    • By default, you will have a Main Operating Bank Account

  • To edit an existing account:

    • Click the Pencil Icon

    • Adjust the Account Name if needed

  • To add a Signature Line:

    • Click the Signature Icon at the top right

    • Enter your Signature Information

      • All other fields are optional unless otherwise specified


Important Notes

  • PDI C-Store Essentials is not connected directly to your bank account

  • Bank entries and reconciliations are for reporting purposes only

  • Always enter accurate bank balances to ensure reports are correct

  • Manual adjustments may be necessary during your first reconciliation


Frequently Asked Questions

Why is C-Store Essentials not showing my actual bank balance?

  • PDI C-Store Essentials is not directly linked to your bank. Balances reflect store-entered data only.

Can I reconcile daily or weekly?

  • Yes. Select the appropriate date during the reconciliation process depending on how often you reconcile.

What should I do if my reconciled balance does not match?

  • Use the Adjustment feature to make one-time corrections, or review your entries for any missing transactions.

How do I add a second bank account?

  • Go to Bank → Bank Account → Click the Plus Icon to add a new account.

Can I print reports for bank entries and reconciliations?

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