Manually retailing an invoice allows you to enter purchased items into the system manually
You can scan barcodes, search for items, or add new products if they are not in your Price Book
The system will remember previously retailed items, so future entries will be faster
Step-by-Step Process
Entering a Purchase Invoice
Go to C-Store Essentials Web Account
You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com
Click the “Forgot Password” button if you need help resetting your password
2. Navigate to Purchases & Invoices
On the left side of the screen, click Grocery
Next Click Purchases
Then click on Invoices to access the Manage Purchases screen
3. Add a Purchase Invoice
Click the + symbol to add a new purchase
Enter the purchase details, including vendor, date, and amount
Click Add Invoice once the details are filled out
Retailing an Invoice Manually
Open the Retailing Tool
Click the Retail Icon next to the invoice you just added
2. Search for the Item in the Price Book
Enter the Vendor Item Code or Scan the Barcode
If you have a barcode scanner connected, scan the UPC
If using the mobile app, scan the barcode using your phone camera
If using a Wi-Fi scanner, scan the item’s barcode directly
Next click the + icon
On the next screen, confirm the correct UPC is entered in the Scan Code or Name field
Next click Search
If the item is not in the system, click the + Add New Item icon to create a new product
3. Adding a New Item
Enter the Item Name and Retail Price
Under Register Key, select the Department for the item
Click Add Item to save it to your inventory
4. Update the Product Details
Click Select next to the item that needs to be updated
Input the Units Per Case, Gross Cost, and Case Discount.
If purchasing a carton of cigarettes, enter Pack as the unit and set Units Per Case to 10
Click Create Pack to save the changes
Enter the Quantity Purchased and click Add to Invoice
5. Adjusting Cost for an Existing Item
If the item has been retailed before, the system will recognize it
Search for the item in the Price Book and select it
If the cost has changed, click the Pencil Icon to edit it
After making adjustments, click Update Pack
Enter the quantity, and click Add to Invoice
Frequently Asked Questions
Can I manually enter an item if I don’t have a barcode scanner?
Can I manually enter an item if I don’t have a barcode scanner?
Yes, you can manually enter the UPC or item name in the search box and click Search.
What if the item is not in my Price Book?
What if the item is not in my Price Book?
If the item is new, click Add Item, enter its details, and save it to your inventory.
How do I update the cost of an item?
How do I update the cost of an item?
Click the Pencil Icon next to the item, adjust the cost, and click Update Pack.
What happens if I purchase a carton of cigarettes?
What happens if I purchase a carton of cigarettes?
For cartons, enter Pack as the unit and set Units Per Case to 10 to reflect individual packs.
Does the system remember previously retailed items?
Does the system remember previously retailed items?
Yes, once an item has been retailed, it will be stored for future purchases.