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How to Enter a Purchase Invoice in PDI C-Store Essentials
How to Enter a Purchase Invoice in PDI C-Store Essentials

This article outlines how to enter a purchase invoice in PDI C-Store Essentials to keep track of your store's expenses and vendor payments

Updated over a week ago

Step-by-Step Process

1. Go to C-Store Essentials Web Account

  • You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com

    • Click the “Forgot Password” button if you need help resetting your password

2. Navigate to the Purchase Invoices Page

  • On the left side of the screen, click Grocery

  • Next click on Purchases

  • Then click on Invoices

3. Add a New Invoice

  • Click the “+” Icon at the top right to add a new invoice

4. Enter Purchase Details

  • On the New Purchase screen, enter the following:

    • Purchase Date

    • Vendor Name

    • Payment Mode (e.g., Bank Account, Credit, or Cash)

    • Purchase Amount

    • Invoice Number

5. Complete the Invoice Entry

Once all the details are entered, click Invoice to save

💡 Tip!: If paying by cash, you can select Unpaid or On Credit to pay later from the Day Report. Alternatively, you can enter the purchase directly into the Day Report


Frequently Asked Questions

What if I am paying by cash?

  • You have two options:

    • Mark the invoice as Unpaid or On Credit and process the payment later through the Day Report.

    • Enter the purchase directly in the Day Report if you want to track the cash expense immediately.

Can I edit an invoice after saving it?

  • Yes, you can return to the Purchase Invoices section and update any details if necessary.

What if I enter the wrong payment mode?

  • You can edit the invoice to correct the payment mode before finalizing it.

How do I delete an invoice if I made a mistake?

  • You can go to the Purchase Invoices section, locate the incorrect invoice, and delete it.

  • However, deleted invoices cannot be recovered.

Can I enter multiple invoices at once?

  • No, invoices must be entered one at a time. However, you can enter multiple invoices back-to-back using the same process.

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