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How to Enter a receiving a Fuel Delivery in PDI C-Store Essentials

This guide outlines the process for entering a fuel delivery in PDI C-Store Essentials and explains key terminology to understand before inputting a gas delivery

Updated over a month ago

Understanding Key Terminology

Net vs. Gross Gallons

  • Gross Gallons: The amount of fuel you requested at the time of your order.

  • Net Gallons: The actual amount of fuel loaded into your tank.

❇️ Example: If you requested 5,000 gallons, but your tank only accepted 4,500 gallons, then:

  • 5,000 gallons = Gross

  • 4,500 gallons = Net

  • You are usually invoiced based on net gallons

What is a BOL (Bill of Lading)?

When a fuel delivery arrives, the driver provides a Bill of Lading (BOL), which includes:

  • BOL Number

  • Net and Gross Gallons for Each Gas Grade

💡 Tip!: The BOL slip does not contain cost information, as the driver does not know the price at the time of delivery

Step-by-Step Process

1. Go to C-Store Essentials Web Account

  • You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com

    • Click the “Forgot Password” button if you need help resetting your password

2. Navigate to the Gas Delivery Settings

  • On the left side of the screen, click Gas

  • Then click Settings

3. Add a New Delivery

  • Click the “+” Icon or Add New to enter a new delivery

4. Enter Delivery Details

  • On the New Delivery screen, enter the following:

    • Delivery Date

    • Bill of Lading (BOL) Number

    • Supplier Name

    • Net and Gross Gallons Purchased for Each Gas Grade

✅ Note: If you are charged based on Gross Gallons, enter the Gross Gallons under the Net Gallons column

5. Verify & Save the Delivery

  • Double-check the gallons and delivery date.

  • Click Add New Delivery to save the entry

✅ Note: If you have multiple deliveries on the same day, repeat these steps and update the BOL number accordingly

Frequently Asked Questions

What is the difference between Net and Gross Gallons?

  • Gross Gallons = The amount of fuel requested.

  • Net Gallons = The actual fuel delivered to your tank.

  • You are typically invoiced based on Net Gallons.

Where do I find the BOL number?

  • The Bill of Lading (BOL) slip, provided by the driver at delivery, contains the BOL number along with the Net and Gross Gallons for each gas grade.

What should I do if I’m charged based on Gross Gallons?

  • If your invoice is based on Gross Gallons, enter the Gross Gallons in the Net Gallons column when adding the delivery.

Can I add multiple deliveries for the same day?

  • Yes, repeat the steps and ensure the BOL number is updated for each new delivery entry.

Does the BOL slip contain cost information?

  • No, the BOL slip does not show fuel costs because the driver does not have that information at the time of delivery.

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