Skip to main content
All CollectionsFuel ManagementSetup
How to Enter Gas Delivery Costs in PDI C-Store Essentials
How to Enter Gas Delivery Costs in PDI C-Store Essentials

This guide outlines the process for entering gas delivery costs in PDI C-Store Essentials to maintain accurate fuel invoice records

Updated over a week ago

Step-by-Step Process

1. Go to C-Store Essentials Web Account

  • You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com

    • Click the “Forgot Password” button if you need help resetting your password

2. Navigate to the Additional Tanks Settings

  • On the left side of the screen, click Gas

  • Then click Settings

3. Select the Delivery to Enter Costs

  • Find the Delivery you want to enter the cost for and click the $ Icon to update the cost

4. Verify Delivery Details

  • On the Update Gas Invoice window:

    • Verify the Delivery Date

    • Confirm the Bill of Lading Number

    • Check the Supplier Name

5. Enter Fuel Costs

  • Enter the Rack Price for each gas grade received

  • The system will automatically calculate the Total Cost for each grade

Note: If your taxes are zero, you can enter the total cost per gallon, including taxes

6. Configure Fuel Grade Taxes (If Needed)

  • On the left side of the screen, click Gas

  • Then click on Settings

  • Enter the Taxes Per Gallon under Tax Rate

  • Click Save Settings

7. Enter Additional Costs

  • Freight Cost: Enter the total freight cost in the Freight Cost box

    • If the freight cost is not included in your total cost per gallon, this box can be used as a calculator

  • Miscellaneous Charges: Enter any additional charges or manual adjustments

8. Verify & Finalize the Invoice

  • Ensure the Total Amount matches the invoice on hand

  • Click the Checkbox to finalize and make the invoice eligible for payment

  • Click Update to save the changes

Viewing Past Delivery Details

To review past deliveries:

  1. Click the Print Icon next to the delivery

  2. The delivery details will be displayed for reference


Frequently Asked Questions

What if my taxes are zero?

  • If taxes are not applied, enter the total cost per gallon, including tax, in the cost field.

Where do I enter fuel grade taxes?

  • Go to Gas → Settings, then enter the Taxes Per Gallon under Tax Rate.

How do I verify my delivery details before submitting?

  • Before finalizing, check:

    • Delivery Date

    • Bill of Lading Number

    • Supplier Name

    • Total Cost matches the invoice

Can I update the freight cost separately?

  • Yes, if the freight cost is not included in the total cost per gallon, enter it in the Freight Cost box.

How do I view a past delivery?

  • Click the Print Icon next to the delivery to review its details

Did this answer your question?