Properly managing fuel invoices ensures your business maintains accurate financial record
Step-by-Step Process
Branded Stores
1. Go to C-Store Essentials Web Account
You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com
Click the “Forgot Password” button if you need help resetting your password
2. Navigate to the Gas Payments Page
On the left side of the screen, click Gas
Next click on Payments
3. Add a New Gas Payment
Click + (Plus Symbol) at the top right to add a new gas payment
On the Pay Gas Invoice screen, select the Payment Date
Click the Edit Button next to Invoice to view unpaid invoices
Select the Invoice you want to pay and click Select & Continue
4. Apply Credit Card Batches
Click the Edit Button next to Credit Cards
On the Credit Card Batches screen, select the Batches you want to apply
Click Select & Continue to proceed
5. Enter Credit Card Fees and Additional Charges
Enter the Credit Card Fee under Credit Card Fee Adjustment
This should total the batch fee for each selected credit card batch
If batch fees were updated under Tender Types, do not enter them again here
(Optional) Enter any Cash Card Credits or Cash Card Commissions
Enter any Additional Charges if applicable
6. Complete the Payment
Click Make Payment to finalize the transaction
A positive net payment means you owe the jobber
A negative net payment means the jobber owes you
Unbranded Stores
Go to C-Store Essentials Web Account
You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com
Click the “Forgot Password” button if you need help resetting yo
2. Navigate to the Gas Payments Page
On the left side of the screen, click Gas
Next click on Payments
3. Select the Invoice and Payment Date
Select the Payment Date
Click the Edit Button next to Invoice to view unpaid invoices
Select the Invoice and click Select & Continue
4. Complete the Payment
Click Make Payment to finalize the transaction
Important Notes
For branded stores, credit card batches and fees must be properly applied before submitting payment.
Cash Card Credits and Commissions are optional
A positive net payment means you owe the jobber, while a negative net payment means the jobber owes you
Frequently Asked Questions
What is the difference between a branded and an unbranded store payment?
What is the difference between a branded and an unbranded store payment?
Branded stores require credit card batch selection and fee adjustments, while unbranded stores have a simpler payment process without batch selection.
Where do I enter credit card fees?
Where do I enter credit card fees?
Enter the total batch fee for all selected credit card batches under Credit Card Fee Adjustment.
If batch fees were updated under Tender Types, you do not need to enter them again.
What happens if I don’t enter credit card fees?
What happens if I don’t enter credit card fees?
If you do not enter fees, your net payment total may be incorrect, leading to potential accounting discrepancies.
Can I edit an invoice after making a payment?
Can I edit an invoice after making a payment?
No, once a payment is made, the invoice cannot be edited.
Verify all details before clicking Make Payment.
What does a negative net payment mean?
What does a negative net payment mean?