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How to Enter Gas Payments for Branded and Unbranded Stores in PDI C-Store Essentials
How to Enter Gas Payments for Branded and Unbranded Stores in PDI C-Store Essentials

This article outlines the process for making gas payments in PDI C-Store Essentials for both branded and unbranded stores

Updated over a week ago

Step-by-Step Process

Branded Stores

1. Go to C-Store Essentials Web Account

  • You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com

    • Click the “Forgot Password” button if you need help resetting your password

2. Navigate to the Gas Payments Page

  • On the left side of the screen, click Gas

  • Next click on Payments

3. Add a New Gas Payment

  • Click + (Plus Symbol) at the top right to add a new gas payment

  • On the Pay Gas Invoice screen, select the Payment Date

  • Click the Edit Button next to Invoice to view unpaid invoices

  • Select the Invoice you want to pay and click Select & Continue

4. Apply Credit Card Batches

  • Click the Edit Button next to Credit Cards

  • On the Credit Card Batches screen, select the Batches you want to apply

  • Click Select & Continue to proceed

5. Enter Credit Card Fees and Additional Charges

  • Enter the Credit Card Fee under Credit Card Fee Adjustment

    • This should total the batch fee for each selected credit card batch

    • If batch fees were updated under Tender Types, do not enter them again here

    • (Optional) Enter any Cash Card Credits or Cash Card Commissions

  • Enter any Additional Charges if applicable

6. Complete the Payment

  • Click Make Payment to finalize the transaction

    • A positive net payment means you owe the jobber

    • A negative net payment means the jobber owes you

Unbranded Stores

  1. Go to C-Store Essentials Web Account

2. Navigate to the Gas Payments Page

  • On the left side of the screen, click Gas

  • Next click on Payments

3. Select the Invoice and Payment Date

  • Select the Payment Date

  • Click the Edit Button next to Invoice to view unpaid invoices

  • Select the Invoice and click Select & Continue

4. Complete the Payment

  • Click Make Payment to finalize the transaction

Important Notes

  • For branded stores, credit card batches and fees must be properly applied before submitting payment.

  • Cash Card Credits and Commissions are optional

  • A positive net payment means you owe the jobber, while a negative net payment means the jobber owes you


Frequently Asked Questions

What is the difference between a branded and an unbranded store payment?

  • Branded stores require credit card batch selection and fee adjustments, while unbranded stores have a simpler payment process without batch selection.

Where do I enter credit card fees?

  • Enter the total batch fee for all selected credit card batches under Credit Card Fee Adjustment.

  • If batch fees were updated under Tender Types, you do not need to enter them again.

What happens if I don’t enter credit card fees?

  • If you do not enter fees, your net payment total may be incorrect, leading to potential accounting discrepancies.

Can I edit an invoice after making a payment?

  • No, once a payment is made, the invoice cannot be edited.

  • Verify all details before clicking Make Payment.

What does a negative net payment mean?

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