Fuel Inventory Adjustments allow you to account for fuel loss due to factors like:
Minor leaks in your tank
Expansion or contraction caused by weather changes
Any fuel adjustment will affect your store’s overall Profit & Loss (P&L) in PDI C-Store Essentials
For example, a -$500 adjustment will reduce your overall profit by $500
It is recommended that you adjust your fuel inventory at least monthly
Fuel adjustments are also necessary for new stores that have completed daily paperwork without using the Gas Delivery feature
Step-by-Step Process
1. Access the Fuel Adjustment Screen
Log in to your PDI C-Store Essentials Account.
On the left side of the screen, click on Gas
Next click on Inventory Adjustment
Click the “+” (Add New) button to create a new adjustment
2. Select the Adjustment Date
On the Enter Gas Adjustment screen:
Choose the appropriate Adjustment Date from the calendar
3. Review and Make Adjustment
PDI C-Store Essentials will automatically compare:
System Gallons vs. Actual Gallons
Review the Gallon Adjusted value provided
Click Make Adjustment to finalize the entry
Important Notes
Weighted Cost per Gallon and Amount Adjusted will auto-fill if your store is regularly receiving deliveries and entering cost data
Regular fuel adjustments help maintain accurate reporting and prevent major discrepancies in your P&L
Frequently Asked Questions
Why should I make fuel adjustments?
Why should I make fuel adjustments?
To account for discrepancies due to environmental factors or minor leaks, ensuring accurate reporting.
How often should I adjust fuel inventory?
How often should I adjust fuel inventory?
At least once a month, or whenever you notice significant discrepancies.
What happens if I skip fuel adjustments?
What happens if I skip fuel adjustments?
Your fuel inventory records and profit calculations may become inaccurate.
Will adjustments affect my financial reports?
Will adjustments affect my financial reports?
Yes, all adjustments are reflected in your Profit & Loss statement in PDI CStore Essentials.
What if I haven’t used gas delivery entries before?
What if I haven’t used gas delivery entries before?
You should make initial adjustments to align actual inventory with system records.