After the delivery is received into CStore Essentials, you will typically get an invoice from the company 2 days later. One the invoice comes in, you will need to enter the cost of the delivery. By entering the cost in CStore Essentials, you will get accurate fuel profit reports and thus a better understanding of your business. To enter the invoice, follow these steps:
Step 1: Log into CStore Essentials, Go to Gas > Delivery. Find the deliver you want enter cost for, then Click on “$”, to enter Cost.
Step 2: On the Update Gas Invoice window, verify the delivery date, BOL No/Supplier name, and gallons purchased.
Step 3: Enter your Rack Price for each grade you received delivery for, and it will calculate the total cost for that grade.
Note: If your taxes are 0, put in the total cost per gallon with tax included. To configure the fuel grade taxes, got to Gas > Settings and enter the taxes per gallon there. One done click on save button.
Step 4: Enter the Freight cost if not included in your Total Cost per gallon.
Step 5: Verify the total Invoice amount with the invoice on hand. When the invoice cost matches, click on the check box under Total Invoice to finalize the invoice and make this invoice eligible for payment. Click on update once done.
Once you have entered the delivery, you can always look at the delivery details. To do this simply click on the print icon next to the delivery details you want to view.