Overview
The Print Check feature allows store owners to generate and print payment checks directly from their Essentials Account for various transactions such as Vendor Payments, Employee Payroll, and Store Expenses.
This feature streamlines the payment process by integrating accounting, banking, and printing functions within a single workflow. It is typically used whenever a payment is made directly from the Store’s bank account and needs to be formally recorded and issued as a physical check.
Print Check Options
Checks can be printed on either:
1. Pre-Printed Check Sheet
1. Pre-Printed Check Sheet
This option is used when you are printing on check paper that already contains the bank’s layout and static details (such as bank name, logo, address, and account information).
The system will only print variable details, such as:
Payee Name
Amount (in figures and words)
Date
Memo
Authorized Signature(s)
Example Layout (Pre-Printed Sheet)
Field | Description |
Payee Name | Printed in the “Pay to the Order of” section |
Date | Top-right corner |
Amount | Printed both numerically and in words |
Memo | Bottom-left corner |
Signature | Manual or digital (if enabled) |
OR
2. Blank Check Sheet
2. Blank Check Sheet
Blank Check Sheets (where all details including bank information and layout are printed by the system).
This option is used when printing on plain paper or blank check stock.
The system prints both static and dynamic information, including:
Bank Name
Check, Account and Routing Numbers
Store Name and Address
Payee Name
Amount (in figures and words)
Date
Memo
Authorized Signature(s)
Example Layout (Blank Check Sheet)
Section | Sample Content |
Header - TopLeft | Store Name, Address |
Header - Center | Bank Name |
Header - TopRight | Date |
Payee Line | Pay to the Order of: [Vendor Name] |
Amount Box | $[Amount] |
Amount in Words | [Amount in Words] |
Memo | [Payment Reference or Description] |
Footer | Check # Account # Routing # |
Signature | Manual or digital (if enabled) |
Sample Pre-Printed Check Sheet | Sample Blank Check Sheet |
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Steps to Print a Check
Navigate to Bank > Bank Entries for the Vendor Payment
(for Payroll Entries, Navigate to Payroll > Pay Checks.
Verify that all required details (Payee, Amount, Bank Account, Date) are correct.
Click Printer Icon DownArrow.
Choose the appropriate Print Format:
Pre-Printed Check Sheet
Blank Check Sheet
Preview the layout (optional)
Click Print to generate and send the check to the printer.
(Optional) Save or export the check as a PDF copy for recordkeeping.
Troubleshoot Check Alignment Issues
If the printed fields don’t line up correctly,
then go to Print Layout, change the Margin from Default to Custom, and adjust the margins as needed.
The screenshot below shows the basic Print Layout settings with suggested margin adjustments.
Frequently Asked Questions
How do I set up and print checks using a blank check sheet?
The Bank Account Settings section allows you to configure and manage your store’s check printing and banking details. You can add or edit your bank account information, set up check layouts, and enable check printing with your preferred design and details.
Enable Print Checks | "Turn this on to enable design and print checks on Blank Check Sheet. This will add lines, static details (e.g., Pay to the Order of, Amount, Date section etc.), and position them on the check as needed. |
For detailed instructions on, "Navigating and Managing Bank Account Settings", refer to the below help article