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How to Manage Vendors in C-Store Essentials
How to Manage Vendors in C-Store Essentials

This article outlines how to add, delete, or edit vendors in C-Store Essentials

Updated over 2 weeks ago
  • Adding a new vendor allows you to track purchases and invoices efficiently

  • Editing vendor details ensures accurate reporting and automated retailing

  • Deleting unused vendors keeps your system organized

Step-by-Step Process

1. Log in to Your C-Store Essentials Account

  • You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com

  • Click the “Forgot Password” button if you need help resetting your password

2. Navigate to the Manage Vendors Page

  • On the left side of the screen, click Grocery

  • Next click on Purchases

  • Then click on Vendors

3. Adding a New Vendor

  • Click the + (Add Vendor) Icon at the top of the screen

  • Enter the Vendor Name

  • Select a Retailing Type:

    • Retail by Item – Enter all purchased items manually

    • Retail by Preset Margin – Automatically set margins (recommended for vendors that do not track itemized purchases)

  • If your vendor supports EDI (Electronic Data Interchange), select the appropriate EDI file format (default: Brenham)

  • Assign a Vendor Code to distinguish between different suppliers

    • (Optional) Enable Central Price Book Vendor Mapping to sync vendor purchases across multiple stores

  • If you make cash purchases at the register, toggle the Cash Purchases option

  • Click Add to save the new vendor

4. Editing a Vendor

  • On the Manage Vendors page, find the vendor you want to edit

  • Click the Pencil Icon next to the vendor's name

  • Modify the necessary details and click Update Vendor

5. Deleting a Vendor

  • Locate the vendor you want to remove

  • Click the Trash Icon next to the vendor’s name

  • Confirm the deletion

Note: You cannot delete a vendor with active transactions


Frequently Asked Questions

Can I change the retailing type for a vendor after adding it?

  • Yes, you can edit a vendor’s retailing type by selecting the Pencil Icon on the Manage Vendors page.

What happens if my vendor's EDI file format is not listed?

  • If your vendor’s EDI format is not available, select Brenham, the default format.

Why can't I delete a vendor?

  • You cannot delete a vendor that has active purchases or invoices linked to it. Consider marking the vendor as inactive instead.

How do I enable vendor mapping across multiple stores?

  • In the Central Price Book Vendor Mapping section, enable mapping to apply vendor purchases across all linked stores.

Can I track cash payments to vendors?

  • Yes, enable the Cash Purchases option when adding or editing a vendor to track cash transactions made at the register.

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