Adding a new vendor allows you to track purchases and invoices efficiently
Editing vendor details ensures accurate reporting and automated retailing
Deleting unused vendors keeps your system organized
Step-by-Step Process
1. Log in to Your C-Store Essentials Account
You can access C-Store Essentials by clicking here or going to https://secure.cstorepro.com
Click the “Forgot Password” button if you need help resetting your password
2. Navigate to the Manage Vendors Page
On the left side of the screen, click Grocery
Next click on Purchases
Then click on Vendors
3. Adding a New Vendor
Click the + (Add Vendor) Icon at the top of the screen
Enter the Vendor Name
Select a Retailing Type:
Retail by Item – Enter all purchased items manually
Retail by Preset Margin – Automatically set margins (recommended for vendors that do not track itemized purchases)
If your vendor supports EDI (Electronic Data Interchange), select the appropriate EDI file format (default: Brenham)
Assign a Vendor Code to distinguish between different suppliers
(Optional) Enable Central Price Book Vendor Mapping to sync vendor purchases across multiple stores
If you make cash purchases at the register, toggle the Cash Purchases option
Click Add to save the new vendor
4. Editing a Vendor
On the Manage Vendors page, find the vendor you want to edit
Click the Pencil Icon next to the vendor's name
Modify the necessary details and click Update Vendor
5. Deleting a Vendor
Locate the vendor you want to remove
Click the Trash Icon next to the vendor’s name
Confirm the deletion
✅ Note: You cannot delete a vendor with active transactions
Frequently Asked Questions
Can I change the retailing type for a vendor after adding it?
Can I change the retailing type for a vendor after adding it?
Yes, you can edit a vendor’s retailing type by selecting the Pencil Icon on the Manage Vendors page.
What happens if my vendor's EDI file format is not listed?
What happens if my vendor's EDI file format is not listed?
If your vendor’s EDI format is not available, select Brenham, the default format.
Why can't I delete a vendor?
Why can't I delete a vendor?
You cannot delete a vendor that has active purchases or invoices linked to it. Consider marking the vendor as inactive instead.
How do I enable vendor mapping across multiple stores?
How do I enable vendor mapping across multiple stores?
In the Central Price Book Vendor Mapping section, enable mapping to apply vendor purchases across all linked stores.
Can I track cash payments to vendors?
Can I track cash payments to vendors?
Yes, enable the Cash Purchases option when adding or editing a vendor to track cash transactions made at the register.